1.Overview

Once time entries are reviewed and finalized, invoices are generated with evidence documentation. Evidence Packs transform invoice delivery from a billing transaction into a transparent demonstration of value delivered.

2.Invoice Generation Process

  1. Invoice Assembly: System compiles all time entries for specified period (typically one month)
  2. Rate Application: System applies appropriate billing rates to each time entry
  3. Subtotal Calculation: System calculates subtotals by billing code (e.g., "Associate time: 15 hours at $250/hr = $3,750")
  4. Expense Addition: Any reimbursable expenses are added to time charges
  5. Tax and Adjustments: Any applicable taxes or invoice adjustments are applied
  6. Total Calculation: Invoice total is calculated

3.Invoice Format and Components

Professional invoices include:

1. Header Information

  • Law firm name and contact information
  • Invoice number and date
  • Client name and matter information

2. Summary Information

  • Matter name and matter number
  • Billing period
  • Total amount due and payment due date

3. Detailed Line Items

  • Date of service
  • Description of services
  • Duration of services
  • Hourly rate
  • Amount due

4. Summary by Billing Code

  • Aggregate time by service category (e.g., "Legal Research - 10 hours @ $250/hr = $2,500")
  • Subtotals and totals

5. Payment Instructions

  • Payment methods accepted
  • Wire transfer instructions
  • Credit card payment information

4.Evidence Packs

For invoices prepared using Sque, the system automatically generates Evidence Packs:

Evidence Pack Components

  1. Time Entry List: Complete list of time entries supporting invoice
  2. Supporting Communications: Emails or communications related to billed time
  3. Documents Created/Modified: Documents supporting billed drafting or review time
  4. Task Completion Documentation: Documentation of task completion supporting billed time
  5. Proof-of-Work Summary: Executive summary of work performed and value delivered

Example Evidence Pack Entry

Invoice Line Item: "Legal research and analysis regarding patent infringement - 6 hours @ $300/hr = $1,800"

Supporting Evidence:

  • Email from client requesting patent infringement analysis (showing work requested)
  • 4 hours of time entries documenting research conducted on patent infringement law
  • Drafting time entry for 2 hours documenting preparation of legal analysis memo
  • Copy of prepared memo documenting analysis conducted
  • Copy of case law research conducted and cited in memo

5.Invoice Approval and Delivery

Before delivery to client:

  1. Partner Review: Partner or billing attorney reviews invoice for accuracy and appropriateness
  2. Client Notification: Client is notified that invoice is ready for review and provided with secure access
  3. Evidence Pack Attachment: Evidence Pack is attached to invoice or made available through secure portal
  4. Payment Processing: Client is provided with payment options (check, wire transfer, credit card)

6.Invoice Acceptance and Payment

With Evidence Packs supporting invoices:

  • First-Pass Approval Rate Improvement: 25–35% improvement in invoices approved without revision (up from traditional 50–65% first-pass rate)
  • Dispute Reduction: 30–50% reduction in invoice disputes when supporting evidence is provided
  • Days-to-Payment Improvement: 7–12 day reduction in average days from invoicing to payment
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Frequently asked questions

Background Billables™ is Sque's automated time capture feature that continuously monitors attorney activity through email, documents, tasks, and meetings—automatically capturing billable work that attorneys forget to log. Studies show average recovery of 8–12% in annual revenue from previously unbilled work.

Background Billables uses customizable time allocation models for emails and documents. Allocations can be adjusted by practice area (high-volume vs. complex), and individual attorneys may override allocations for specific matters or time periods.

An Evidence Pack is automatically generated documentation supporting invoice line items—including time entry lists, supporting communications, documents created/modified, task completion documentation, and a proof-of-work summary. Evidence Packs improve first-pass approval rates by 25–35% and reduce invoice disputes by 30–50%.

Captured time entries are organized by matter, billing code, date, and provider. Entries undergo review for completeness, reasonableness, and duplicates before invoice assembly with rate application, expense addition, and Evidence Pack attachment for client delivery.